June 8th, 2022 Board Minutes

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June 8th, 2022 Board Minutes

Porsche Club of America

Golden Gate Region

Board of Directors Meeting Minutes

08 June 2022

Attendance:

X President – Ed Hunter X Autocross – Himanshu Patel
X Vice President – Scott Kalkin X Motoring – Gilbert Bouzeid
X Secretary – Melinda Lin X Track – Howard Yao
X Treasurer – Canyon Chan Nugget Editor – Aleksey Kadukin
Membership – Michael Sherman Webmaster – Chris Hamilton
X Social – Kate Efremova

Call to Order at 6:15p

President: 

  • Advertising update – sponsorship information provided, was not interested long term multi event commitment. Will look at a single rate for advertising short term events and will adjust prices accordingly

Vice-President:

Certificate for insurance acquired for Laguna last weekend and for 2 fun runs in June

Secretary: 

May Minutes APPROVED

Treasurer:

  • Bank balance $95k
  • Financial report APPROVED
  • Financial policy still being developed
    • Bd tis till have oversite to app budget
    • VP to be able to approve variance (approx. $1k), more for track events vs social
    • Streamline approvals, subject to oversight
    • Cannot write check to self
    • Debit card usage limits/oversight

Membership Director:

19 new members since 8 June, APPROVED

Primary 2,452, Co-Members 1,122, Lifetime 4, PCA Juniors 138; Total = 3,716

This past month: 127 Renewals, 58 Members dropped or transferred, 69 Up for renewal

Autocross Director:

  • 5/21 AX @ Cow Palace, 66 attendees, did not reach 75 capacity, will send out to all AX members in future
  • 5/28 AX @ Cow Palace, 25 GGR, 15 Lotus, all drove 8x on 1:20 session, overall successful event
  • 6/25-26 AX @ Cow Palace
  • Confirming July AX dates
  • 6/11 Annual Banquet at Palette Tea Garden, about 30 participants, will adjust cost

Track Director:

  • May 14 DE3/CR2 @Buttonwillow: DE 45, CR 32
  • Laguna sold out, DE 28, CR 35, should break even
    • Moving forward we may institute a 3 day cancellation policy, notify stand by list for top 5
    • Discussion with Laguna management learned that it is more common/$3k more, 103db rare might be able to secure dates for future, all applications changed to 105db
  • Reach out to other groups to fill events

Motoring Director:

  • Upcoming:
  • Rolling shot event 5/14, good event
  • 5/26-27 Overnight Touring Trip to the Gold County, 16 cars/30 ppl, good event
  • 6/9-10 Mammoth Lakes + Shasta + Caravan, 5 days/40 cars/60 ppl, in conjunction with Zone 7
  • 7/31 Summer Drive, touring and ending at a winery
  • 8/27 Sonoma, Parade Lap with DE event
  • 9/17 Harvest Drive and Social Event at a winery
  • October
    • Women’s Drive
    • Halloween Drive
  • Shirts
  • Big thanks to Ed – following up on the shared links
  • Signed regs and rules signed from users

Social Director:

  • 6/25 SF Sports Cars in San Carlos
  • 7/16-17 HMB Tasting (Wine or Spirits) TBD

Webmaster: 

No attendance

Nugget Editor:

  • Good engagement trend: May Nugget statistics:
    • 6,749 sends; 3,772 (61%) opens, 314 (5%) clicks
  • April Nugget statistics: 6,749 sends; 3,615 (58%) opens, 371 (6%) clicks
  • June Nugget submission deadline: June 24th
  • June Nugget publishing date: June 29th

Deadline 24 June for next issue

Adjournment @ 7:42p

Topics for discussion:

Next Board Meeting: 7/7, reservations for “In-Person”

Special Off Cycle Meeting:

5/27/22 6:03pm

Attendees: Scott, Canyon, Himanshu, Capt Mike, Howard, Chris, Ed

  • Howard presented a revised budget for the Laguna DE/CR, including the cost for adding a third run group (2 CR and 1 DE)
    • Budget was discussed and then approved
  • Himanshu presented updated information and a budget for the Awards banquet on June 11 at Palette Tea Garden
    • Budget for the Awards banquet was discussed and then approved.

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