June 8th, 2022 Board Minutes
Porsche Club of America
Golden Gate Region
Board of Directors Meeting Minutes
08 June 2022
Attendance:
X | President – Ed Hunter | X | Autocross – Himanshu Patel |
X | Vice President – Scott Kalkin | X | Motoring – Gilbert Bouzeid |
X | Secretary – Melinda Lin | X | Track – Howard Yao |
X | Treasurer – Canyon Chan | Nugget Editor – Aleksey Kadukin | |
Membership – Michael Sherman | Webmaster – Chris Hamilton | ||
X | Social – Kate Efremova |
Call to Order at 6:15p
President:
- Advertising update – sponsorship information provided, was not interested long term multi event commitment. Will look at a single rate for advertising short term events and will adjust prices accordingly
Vice-President:
Certificate for insurance acquired for Laguna last weekend and for 2 fun runs in June
Secretary:
May Minutes APPROVED
Treasurer:
- Bank balance $95k
- Financial report APPROVED
- Financial policy still being developed
- Bd tis till have oversite to app budget
- VP to be able to approve variance (approx. $1k), more for track events vs social
- Streamline approvals, subject to oversight
- Cannot write check to self
- Debit card usage limits/oversight
Membership Director:
19 new members since 8 June, APPROVED
Primary 2,452, Co-Members 1,122, Lifetime 4, PCA Juniors 138; Total = 3,716
This past month: 127 Renewals, 58 Members dropped or transferred, 69 Up for renewal
Autocross Director:
- 5/21 AX @ Cow Palace, 66 attendees, did not reach 75 capacity, will send out to all AX members in future
- 5/28 AX @ Cow Palace, 25 GGR, 15 Lotus, all drove 8x on 1:20 session, overall successful event
- 6/25-26 AX @ Cow Palace
- Confirming July AX dates
- 6/11 Annual Banquet at Palette Tea Garden, about 30 participants, will adjust cost
Track Director:
- May 14 DE3/CR2 @Buttonwillow: DE 45, CR 32
- Laguna sold out, DE 28, CR 35, should break even
- Moving forward we may institute a 3 day cancellation policy, notify stand by list for top 5
- Discussion with Laguna management learned that it is more common/$3k more, 103db rare might be able to secure dates for future, all applications changed to 105db
- Reach out to other groups to fill events
Motoring Director:
- Upcoming:
- Rolling shot event 5/14, good event
- 5/26-27 Overnight Touring Trip to the Gold County, 16 cars/30 ppl, good event
- 6/9-10 Mammoth Lakes + Shasta + Caravan, 5 days/40 cars/60 ppl, in conjunction with Zone 7
- 7/31 Summer Drive, touring and ending at a winery
- 8/27 Sonoma, Parade Lap with DE event
- 9/17 Harvest Drive and Social Event at a winery
- October
- Women’s Drive
- Halloween Drive
- Shirts
- Big thanks to Ed – following up on the shared links
- Signed regs and rules signed from users
Social Director:
- 6/25 SF Sports Cars in San Carlos
- 7/16-17 HMB Tasting (Wine or Spirits) TBD
Webmaster:
No attendance
Nugget Editor:
- Good engagement trend: May Nugget statistics:
- 6,749 sends; 3,772 (61%) opens, 314 (5%) clicks
- April Nugget statistics: 6,749 sends; 3,615 (58%) opens, 371 (6%) clicks
- June Nugget submission deadline: June 24th
- June Nugget publishing date: June 29th
Deadline 24 June for next issue
Adjournment @ 7:42p
Topics for discussion:
Next Board Meeting: 7/7, reservations for “In-Person”
Special Off Cycle Meeting:
5/27/22 6:03pm
Attendees: Scott, Canyon, Himanshu, Capt Mike, Howard, Chris, Ed
- Howard presented a revised budget for the Laguna DE/CR, including the cost for adding a third run group (2 CR and 1 DE)
- Budget was discussed and then approved
- Himanshu presented updated information and a budget for the Awards banquet on June 11 at Palette Tea Garden
- Budget for the Awards banquet was discussed and then approved.
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