June 8th, 2022 Board Minutes

Porsche Club of America

Golden Gate Region

Board of Directors Meeting Minutes

08 June 2022

Attendance:

X	President – Ed Hunter	X	Autocross – Himanshu Patel
X	Vice President – Scott Kalkin	X	Motoring – Gilbert Bouzeid
X	Secretary – Melinda Lin	X	Track – Howard Yao
X	Treasurer – Canyon Chan		Nugget Editor – Aleksey Kadukin
	Membership – Michael Sherman		Webmaster – Chris Hamilton
X	Social – Kate Efremova

Call to Order at 6:15p

President: 

• Advertising update – sponsorship information provided, was not interested long term multi event commitment. Will look at a single rate for advertising short term events and will adjust prices accordingly

Vice-President:

Certificate for insurance acquired for Laguna last weekend and for 2 fun runs in June

Secretary: 

May Minutes APPROVED

Treasurer:

• Bank balance $95k
• Financial report APPROVED
• Financial policy still being developed
  • Bd tis till have oversite to app budget
  • VP to be able to approve variance (approx. $1k), more for track events vs social
  • Streamline approvals, subject to oversight
  • Cannot write check to self
  • Debit card usage limits/oversight

Membership Director:

19 new members since 8 June, APPROVED

Primary 2,452, Co-Members 1,122, Lifetime 4, PCA Juniors 138; Total = 3,716

This past month: 127 Renewals, 58 Members dropped or transferred, 69 Up for renewal

Autocross Director:

• 5/21 AX @ Cow Palace, 66 attendees, did not reach 75 capacity, will send out to all AX members in future
• 5/28 AX @ Cow Palace, 25 GGR, 15 Lotus, all drove 8x on 1:20 session, overall successful event
• 6/25-26 AX @ Cow Palace
• Confirming July AX dates
• 6/11 Annual Banquet at Palette Tea Garden, about 30 participants, will adjust cost

Track Director:

• May 14 DE3/CR2 @Buttonwillow: DE 45, CR 32
• Laguna sold out, DE 28, CR 35, should break even
  • Moving forward we may institute a 3 day cancellation policy, notify stand by list for top 5
  • Discussion with Laguna management learned that it is more common/$3k more, 103db rare might be able to secure dates for future, all applications changed to 105db
• Reach out to other groups to fill events

Motoring Director:

• Upcoming:
• Rolling shot event 5/14, good event
• 5/26-27 Overnight Touring Trip to the Gold County, 16 cars/30 ppl, good event
• 6/9-10 Mammoth Lakes + Shasta + Caravan, 5 days/40 cars/60 ppl, in conjunction with Zone 7
• 7/31 Summer Drive, touring and ending at a winery
• 8/27 Sonoma, Parade Lap with DE event
• 9/17 Harvest Drive and Social Event at a winery
• October
  • Women’s Drive
  • Halloween Drive
• Shirts
• Big thanks to Ed – following up on the shared links
• Signed regs and rules signed from users

Social Director:

• 6/25 SF Sports Cars in San Carlos
• 7/16-17 HMB Tasting (Wine or Spirits) TBD

Webmaster: 

No attendance

Nugget Editor:

• Good engagement trend: May Nugget statistics:
  • 6,749 sends; 3,772 (61%) opens, 314 (5%) clicks
• April Nugget statistics: 6,749 sends; 3,615 (58%) opens, 371 (6%) clicks
• June Nugget submission deadline: June 24^th
• June Nugget publishing date: June 29th

Deadline 24 June for next issue

Adjournment @ 7:42p

Topics for discussion:

Next Board Meeting: 7/7, reservations for “In-Person”

Special Off Cycle Meeting:

5/27/22 6:03pm

Attendees: Scott, Canyon, Himanshu, Capt Mike, Howard, Chris, Ed

• Howard presented a revised budget for the Laguna DE/CR, including the cost for adding a third run group (2 CR and 1 DE)
  • Budget was discussed and then approved
• Himanshu presented updated information and a budget for the Awards banquet on June 11 at Palette Tea Garden
  • Budget for the Awards banquet was discussed and then approved.