January 13th, 2022 Board Minutes

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January 13th, 2022 Board Minutes

Posted under: Board Minutes, Nugget

Porsche Club of America

Golden Gate Region

Board of Directors Meeting Minutes

January 13, 2022

Attendance:

X President – Ed Hunter X Autocross – Himanshu Patel
X Vice President – Scott Kalkin X Motoring – Gilbert Bouzeid
X Secretary – Melinda Lin X Track – Howard Yao
X Treasurer – Canyon Chan X Nugget Editor – Aleksey Kadukin
X Membership – Michael Sherman X Webmaster – Chris Hamilton
Social – Kate Efremova

Call to Order:

Meeting was called to order at 6:06pm.

Call for agenda changes:

None at this time.

Call for calendar changes:

None at this time.

Call for budget changes:

None at this time.

Past Events:

Volunteer appreciation dinner at Chef Chu’s, approximately 60 ppl attended, lots of donations for Toys for Tots.

Directors’ Reports:

The Director’s reports are each of the board members below:

President:

  • Welcome to Melinda Lin, incoming GGR Secretary.
  • Per Zone 7 Representative, Colin Fat, regarding charity events: Subsidies must be applied for in advance of event not after. Perhaps think about doing charities throughout the year vs at year end.
  • Directors, please bring all of your 2022 Budgets to be reviewed at next month’s Board meeting.
  • There was discussion about the Track Series sponsorship. Jim McClelland has agreed to take on the role of sponsorship coordinator. 2022 sponsors need to be finalized so Track Series T-shirts can be ordered.

Vice-President:

New Club PO Box has been setup.

Chris Hamilton will add the new Club address on website for information.

Secretary:

Approve November Minutes (there was no meeting in December), unanimously APPROVED.

Treasurer:

Current Club finances are healthy and Canyon’s financial reports were approved. Canyon and Scott will suggest improvements to the club financial policy.

Membership Director:

  • 3,677 total members, 66 new members, 91 renewals, 40 dropped, 4 more new members since November. All of the new members were accepted unanimously.
  • New members receive a welcome letter, a description of all club offerings and how to get started.

Autocross Director:

  • Awards Dinner – Event has not been scheduled yet, but Himanshu will take the lead to find a venue. Due to Omicron, will try to find an outdoor venue for safety.
  • Working on schedule for 2022, coordinating with 4 different clubs, preliminary schedule to be determined.
  • Current AX classification system is becoming obsolete, GGR will be utilizing the Zone 8 classification software.
  • 1st Event is March 12-15, Crows Landing, should be a one-day event, please verify date.

Track Director:

Howard shared his proposed budget for a five Driver’s Education and five Club Race season. Dates have been finalized with Thunderhill, Buttonwillow, and Sonoma. Howard will continue and try to secure a date with Laguna Seca.

  • March 5-6: Instructor Training / DE 1 – Thunderhill East.
  • April 2-3: DE 2 and Club Race 1 – Thunderhill East.
  • May 14-15: DE 3 and Club Race 2 – Buttonwillow.
  • August 26-27-28: DE 4 and Club Race 3 – Sonoma Raceway.
  • Sept. 24-25: DE 5 and Club Race 4 – Thunderhill East.
  • October 8-9: Club Race 5 (w/ NASA) – Sonoma Raceway

Track budget was APPROVED without dissent and registration will open on MSR in the next few days.

Motoring Director:

  • PCA GGR Motoring events for H1 2022 finalized http://photos.app.goo.gl/381HedebLsEzKkLd9
  • Jan 2nd: “Drive and Hike: a New Year Resolution Event!”
    • Limited to 12 cars, one group
    • Simple setup included:
      • Short drive
      • Photo session
      • Short hike
      • Picnic lunch
    • Over 20 people attended
    • Great feedback and photos! 🙂
  • Jan 22nd: Tiger Drive and Social Event!
    • Event sold out in 6 min! Had to suspend the registration this morning!)
    • 4 car groups
      • Due to the huge demand. just added another group, making the total groups to 5! 40 cars, 50 ppl, 50% for lunch
    • Even to include:
      • Nice drive of 2:30 on twisty roads
      • Optional lunch in an Asian hot pot restaurant in honor of the Chinese New Year, the Year of the Tiger! 50% of participants will join for lunch
      • Insurance submission next
  • Feb 12th: Valentines Touring Drive and Social Event
    • Limited to 16 cars, 2 groups
    • Even to include:
      • Short “romantic” drive
      • Photo session
      • Wineries visit
      • Outdoor lunch (either picnic style or pay as you go)
  • To be added to website calendar

Social Director:

No report.

Webmaster:

Discussion about moving from Media Temple to Google business platform for club email accounts, file storage, and video conference. Decision was APPROVED to move forward with Google.

Nugget Editor:

Tues upload to website.

Provide content by Sunday.

Topics for discussion:

Next meeting is scheduled for 2/10.

Adjournment:

Meeting adjourned 8:03pm.

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