April 21st, 2022 Board Minutes

Porsche Club of America

Golden Gate Region

Board of Directors Meeting Minutes

21 April 2022

Attendance:

X	President – Ed Hunter	X	Autocross – Himanshu Patel
X	Vice President – Scott Kalkin	X	Motoring – Gilbert Bouzeid
X	Secretary – Melinda Lin	X	Track – Howard Yao
X	Treasurer – Canyon Chan	X	Nugget Editor – Aleksey Kadukin
	Membership – Michael Sherman	X	Webmaster – Chris Hamilton
X	Social – Kate Efremova

Call to Order at 6:12p

President: 

Awards Banquet/Trophies – weekend in June 10/11? Informal event for all, will contact a few places for venue locations.

Vice-President:

Certification for insurance is outstanding for Buttonwillow and Laguna – amount is reduced, Howard to forward information to Scott to complete.

Secretary: 

March Minutes APPROVED

Treasurer:

• Monthly financial Statement APPROVED
• Taxes will be filed in the next few weeks
• Financial Policy Update. The following issues are in the process of review by Canyon and Scott:
• Processing and managing annual budgets
• Streamlining check authorization and processing procedures
• Cash advances
• Board oversight of expenditures at monthly meeting
• How to deal with non-budgeted ad hoc expenditures
• Canyon & Scott will continue to review policy and bring to Board for discussion

Membership Director:

Membership update – 41 new members since 10 March.

Autocross Director:

• 5/18 AX at Cow Palace vs Crows Landing, a bigger turnout in conjunction w Lotus Club, 25 GGR/15 from Lotus, GGR to manage, administrating event
• 5/21 AX Cow Palace with LPR
• 5/28 AC School
• 6/25 Cow Palace
• Additional notifications needed – past events oversubscribed, need to notify more with members

Track Director:

• DE2/CR2 @ Thunderhill Report
  • Carlson and other sponsorships collected $28k
  • Need MOUs in place
• Buttonwillow has typically not been a great draw but will use Thunderhill event to draw registrants to event. And will use Buttonwillow to get people to register for Laguna
• Laguna APPROVED for club race and will be adding advanced DE
• May cancel last Thunderghill event if Buttonwillow and Laguna are not profitable.
• May have option to sublet to NASA and/or Diablo to offset cost for Sonoma
• Next Event: May 14 DE3/CR2 @Buttonwillow

Motoring Director:

• 3/19 Women’s drive to Santa Cruz, 30 participants
• 4/10 Harris Ranch Dr, 60 participants
• 5/14 Rolling shot Sunset Touring, 10 car max
• 5/26-27 Gold Country, 29 participants registered
• June Shasta and Mammoth Lakes events
• July TBD
• Aug 28 coordinate a Sonoma Parade Lap as part of their Tour
• Noted that e-mails not getting to all participants
• Taycan Drive – Redwood City Porsche to donate/offer a lead /pace car – Howard to follow up
• Certification program for sweep or lead driver – working on materials for 10 people

Social Director:

• 5/8 Cars and Coffee
• 5/14 Sunset Touring Drive
• Waiting for others to reply for other future locations
• Budget needs to be established for expenditures

Webmaster: 

• WordPress up to date and make calendar current
• Upload track spreadsheet as a Google doc to change participant car numbers
  • Numbers are not maintained in MSR
  • Different clubs have different numbers
  • GGR would like to have permanent numbers

Nugget Editor:

Deadline for TBD, soon, within 2-3 weeks

Topics for discussion:

Next Board Meeting: May 12, reservations for “In-Person”

Adjournment @ 8:12p