April 21st, 2022 Board Minutes

From the Blog

April 21st, 2022 Board Minutes

Porsche Club of America

Golden Gate Region

Board of Directors Meeting Minutes

21 April 2022

Attendance:

X President – Ed Hunter X Autocross – Himanshu Patel
X Vice President – Scott Kalkin X Motoring – Gilbert Bouzeid
X Secretary – Melinda Lin X Track – Howard Yao
X Treasurer – Canyon Chan X Nugget Editor – Aleksey Kadukin
Membership – Michael Sherman X Webmaster – Chris Hamilton
X Social – Kate Efremova

Call to Order at 6:12p

President: 

Awards Banquet/Trophies – weekend in June 10/11? Informal event for all, will contact a few places for venue locations.

Vice-President:

Certification for insurance is outstanding for Buttonwillow and Laguna – amount is reduced, Howard to forward information to Scott to complete.

Secretary: 

March Minutes APPROVED

Treasurer:

  • Monthly financial Statement APPROVED
  • Taxes will be filed in the next few weeks
  • Financial Policy Update. The following issues are in the process of review by Canyon and Scott:
  • Processing and managing annual budgets
  • Streamlining check authorization and processing procedures
  • Cash advances
  • Board oversight of expenditures at monthly meeting
  • How to deal with non-budgeted ad hoc expenditures
  • Canyon & Scott will continue to review policy and bring to Board for discussion

Membership Director:

Membership update – 41 new members since 10 March.

Autocross Director:

  • 5/18 AX at Cow Palace vs Crows Landing, a bigger turnout in conjunction w Lotus Club, 25 GGR/15 from Lotus, GGR to manage, administrating event
  • 5/21 AX Cow Palace with LPR
  • 5/28 AC School
  • 6/25 Cow Palace
  • Additional notifications needed – past events oversubscribed, need to notify more with members

Track Director:

  • DE2/CR2 @ Thunderhill Report
    • Carlson and other sponsorships collected $28k
    • Need MOUs in place
  • Buttonwillow has typically not been a great draw but will use Thunderhill event to draw registrants to event. And will use Buttonwillow to get people to register for Laguna
  • Laguna APPROVED for club race and will be adding advanced DE
  • May cancel last Thunderghill event if Buttonwillow and Laguna are not profitable.
  • May have option to sublet to NASA and/or Diablo to offset cost for Sonoma
  • Next Event: May 14 DE3/CR2 @Buttonwillow

Motoring Director:

  • 3/19 Women’s drive to Santa Cruz, 30 participants
  • 4/10 Harris Ranch Dr, 60 participants
  • 5/14 Rolling shot Sunset Touring, 10 car max
  • 5/26-27 Gold Country, 29 participants registered
  • June Shasta and Mammoth Lakes events
  • July TBD
  • Aug 28 coordinate a Sonoma Parade Lap as part of their Tour
  • Noted that e-mails not getting to all participants
  • Taycan Drive – Redwood City Porsche to donate/offer a lead /pace car – Howard to follow up
  • Certification program for sweep or lead driver – working on materials for 10 people

Social Director:

  • 5/8 Cars and Coffee
  • 5/14 Sunset Touring Drive
  • Waiting for others to reply for other future locations
  • Budget needs to be established for expenditures

Webmaster: 

  • WordPress up to date and make calendar current
  • Upload track spreadsheet as a Google doc to change participant car numbers
    • Numbers are not maintained in MSR
    • Different clubs have different numbers
    • GGR would like to have permanent numbers

Nugget Editor:

Deadline for TBD, soon, within 2-3 weeks

Topics for discussion:

Next Board Meeting: May 12, reservations for “In-Person”

Adjournment @ 8:12p

Comments are closed.