Porsche Club of America

Golden Gate Region 

Board of Directors Meeting Minutes

Sept 6th, 2023

Attendance:

X	President – Ed Hunter		Autocross – Himanshu Patel
X	Vice President – Brad Zucroff	X	Motoring – Gilbert Bouzeid
X	Secretary – Melinda Lin	X	Track – Howard Yao
X	Treasurer – Canyon Chan		Nugget Editor – Jim Tierney
X	Membership – Wen Shen	X	Webmaster – Christina Hamilton
X	Social – Kate Efremova

Call to Order at 6:09PM

President: 

• Welcome
• Sponsor package discussion (+ Captain Mike)
• Porsche RWC – Metal, more acknowledgement for what they do GG, donate about $75k, 10% discount w PCA membership (parts, labor – need to get the word put to members)
• Charlotte-Award (Vu)
• Christmas event(s) and door prizes
• Regional (Q2) refund received
• Subsidies Status:
• multi2-500 (AX-received)
• multi-3 750 (Track-received)
• charity750 (Concours-received)
• new member500 (next Membership event)

Vice-President:

• No updates

Secretary: 

• Vote to approve August Minutes = APPROVED

https://drive.google.com/drive/folders/1NdBSahWeCeiZdTe_ZcEFHuh11d5Tf9QU

Treasurer: 

• August financials = APPROVED
• The bank account is up to $274k currently, but this includes ~$60k of Laguna DE registrations and only $22k of the event expenses so far (budgeted $143k), will be writing some large checks soon (but will also be getting $80k in CR registrations after the event).
• Net of Laguna and uncashed checks written, our effective bank account balance is more like ~$200-210k. Should be $15k ahead
• Should break even for the year

Membership Director:

• Membership Update and vote to accept new members, total 3,791
  • Primary members 2,6829, Co Members 1,161, Honorary/Lifetime 3, PCA Jrs 131, Renewals 166, Dropped 62, New Members 57 = APPROVED
  • National active Members 15,767, Primary Members 104,173, Co-Members 54,594
• 18 Nov 2023
• Potential Partner:  European AutoTech

• Location: European AutoTech
• Agenda: Social and Tech Session (TBD)
• Budget: TBD
• GGR T-shirt

Autocross Director (sent in update)

• 26 August Autocross #7, Salinas Airport, 57 drivers, explored longer map utilizing space previously reserved for paddock. Map was well received. It opens possibilities for longer runs at Salinas
  • 4 laps in the morning, 3 in the afternoon
• 30 September GGR Autocross #8 at Sonoma Raceway Paddock
  • Leasing space from Hooked on Driving
• 28 October Autocross #9 at Salinas Airport

Track Director:

• Sonoma $15-20k
• Laguna registration approximately 180
  • Next year 2 Laguna days (drop 1 BW), need 105Db days, 35 car track limit/pay extra for 40, 2.3 mil track, really short, 70 Club Racers wanted in – added extra run groups, complained that a lot of fees and not enough track time, if we make more money than needed (more than breakeven) provide coupon for next race/discount next year

Motoring Director

• August 26th, Sonoma Drive and Social Event
  • Event just sold out in less than 2 min
  • 40 cars divided into 4 running groups
  • http://msreg.com/2023pcaggrsdse11 
  • Photos: https://photos.app.goo.gl/YKSsr3tHNha2CWyv5 Big thanks to Chris, Charlotte, Heather, and Ashod for the amazing photos and videos
  • Budgeting: Net Revenue: $ 789.60
• July 29th Mt. Hamilton TSD Rally
  • Financial analysis by Jim:https://docs.google.com/spreadsheets/d/1UmHo4DmKrOsJAVEhfBNd81G2aMMvi3A7/edit?usp=drive_link&ouid=110720331364853385787&rtpof=true&sd=true 
  • (you need to login to Google Spreadsheet using your PCA Email)
  • Photos: https://photos.app.goo.gl/QGQL3EUGjs2pqg5D6 
• Upcoming
  • 16 Sept 2023 Laguna Seca Raceway Experience Drive and Social (14^th) Event (Wen)
    • https://msreg.com/2023pcaggrlseds14 
    • Parade Lap – 35 cars limit, 20 minutes total (3-4min/lap)
  • 8 Oct 2023 Women’s Drive and Social (15^th) Event (Judith)
    • 30 cars limit
  • 13-15 Oct Mammoth Lakes (16^th) Event (set by PCA, Ashod Lead Driver and Bert (N) Sweep Driver)
  • 28 Oct Halloween Drive and Social (17^th) Event (Gilbert)
    • 40 cars limit

Social Director:

• 26 August @ Autowerks San Ramon, 60 cars
• 24 Sept C&C @ Ameswell Hotel
  • Holiday Party Ameswell Hotel, 700 cars, nice lawns, will offer free coffee and pastries, ballroom for 250 ppl, European vibe
• Blackhawk Hotel option for Holiday Party?

Webmaster: 

• Ed to email about action items that need to be addressed

Nugget Editor:

• Last Issue stats/comments
• Next Issue – Submission deadline 9/10?

Adjournment @ 7:54 PM

Topics for discussion:

Next Board Meeting: Weds Oct 4 (same location)

***Board Agenda Ends **

Elections committee – after meeting if time (if not will setup a separate Zoom to discuss)

Group 2 – election cadence [odd years]: 2021, 2023, 2025

• President (Corporate Officer)
  • (2023) Ed will not run again, maybe Howard
• Secretary (Corporate Officer)
  • (2023) Melinda will not run again, Alan Jung for 1 year, back up for treasurer for following year
• Track Director
  • (2023) Scott K/Jim McC
• Webmaster
  • (2023) would like to see if there is someone else, Christina to train; Howard might have a contact
• Motoring Director
  • (2023) Gilbert will need a replacement – Cheryl Spot, John Ellis & Gilbert will assist
• AutoCross
  • Himanshu, would like to leave, looking for midterm candidate, has up to 4 candidates

For example Group 1 election takes place from November 1st to the 15th of 2020 and the Group 1 members take office January 1st of 2021 and serve through December 31st 2023.