November 8, 2020 Board Minutes

PCA-GGR Board Meeting Minutes

November 8, 2020

Present: John Celona, Canyon Chan, Serena Cheng, Jim McClelland, Himanshu Patel, Michael Sherman, Howard Yao.

Call to Order: 

The meeting was called to order at 3:06 pm. 

Call for agenda changes: 

Track working group recommendations to be shared during the Track Director report.

Call for calendar changes: 

None.

Call for budget changes:

None.

Past Events

There were two Zone autocross events, October 5 and October 24 at Cow Palace. They were successful events shared with the Loma Prieta Region (LRP).

Directors’ Reports

President: 

Thanked Howard for sending out the Board election ballots on November 1.

The annual Volunteer Day dinner is scheduled for December 6 at CreoLa. The annual Awards Banquet team is looking at various venues to hold the event in January. 

Vice-President: 

No report.

Secretary: 

A motion to approve Howard’s Board Meeting Minutes from October 11 was carried without dissent. The Board also approved John’s special meeting minutes from October 28.  

Treasurer: 

Canyon has issued updated financial reports, the Board approved them unanimously.

Membership Director:  

As of the time of this meeting, PCA GGR has 3,510 members total. Last month we gained 38 members and lost 35 members. A motion to approve all new members was carried unanimously.

Autocross Director:

The final autocross of the year is scheduled for 11/15 at Cow Palace, which would be the sixth event of the season.

Himanshu is continuing to look for additional sites such as Crow’s Landing and Merced airfield.

Zone 7 has proposed a new AX car classification system and GGR is planning on adopting this new system.

Motoring Director:

This position is open, if you are interested in taking on this role, please contact any of the Board members for more information.

Track Director:

Jim is in the process of closing out the track series financials for the year. For next year Jim is looking at putting on five DE/Club Race and 2 Club Race only events, awaiting 2021 track rates from the local tracks. 

The track working group met twice in the past month and have made the following recommendations:

• Set a financial limit on working capital.
• Develop a projected cash usage report 
• Jim has been added for access to QuickBooks.

Jim will look at lead-follow instruction for next season.

Social Director:

No new report.

Webmaster: 

No report.

Topics for discussion

No new business.

Adjournment: 

There being no further business, the meeting was adjourned at 4:02 pm. The next Board Meeting is scheduled for January 10 at 3:00 pm.