November 8, 2020 Board Minutes
PCA-GGR Board Meeting Minutes
November 8, 2020
Present: John Celona, Canyon Chan, Serena Cheng, Jim McClelland, Himanshu Patel, Michael Sherman, Howard Yao.
Call to Order:
The meeting was called to order at 3:06 pm.
Call for agenda changes:
Track working group recommendations to be shared during the Track Director report.
Call for calendar changes:
Call for budget changes:
There were two Zone autocross events, October 5 and October 24 at Cow Palace. They were successful events shared with the Loma Prieta Region (LRP).
Thanked Howard for sending out the Board election ballots on November 1.
The annual Volunteer Day dinner is scheduled for December 6 at CreoLa. The annual Awards Banquet team is looking at various venues to hold the event in January.
A motion to approve Howard’s Board Meeting Minutes from October 11 was carried without dissent. The Board also approved John’s special meeting minutes from October 28.
Canyon has issued updated financial reports, the Board approved them unanimously.
As of the time of this meeting, PCA GGR has 3,510 members total. Last month we gained 38 members and lost 35 members. A motion to approve all new members was carried unanimously.
The final autocross of the year is scheduled for 11/15 at Cow Palace, which would be the sixth event of the season.
Himanshu is continuing to look for additional sites such as Crow’s Landing and Merced airfield.
Zone 7 has proposed a new AX car classification system and GGR is planning on adopting this new system.
This position is open, if you are interested in taking on this role, please contact any of the Board members for more information.
Jim is in the process of closing out the track series financials for the year. For next year Jim is looking at putting on five DE/Club Race and 2 Club Race only events, awaiting 2021 track rates from the local tracks.
The track working group met twice in the past month and have made the following recommendations:
- Set a financial limit on working capital.
- Develop a projected cash usage report
- Jim has been added for access to QuickBooks.
Jim will look at lead-follow instruction for next season.
No new report.
Topics for discussion
No new business.
There being no further business, the meeting was adjourned at 4:02 pm. The next Board Meeting is scheduled for January 10 at 3:00 pm.