July 12, 2020 Board Minutes

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July 12, 2020 Board Minutes

Board Meeting Minutes

July 12, 2020

Present: John Celona, Canyon Chan, Serena Cheng, Brian Emmett, Chris Hamilton, Jim McClelland, Himanshu Patel, Michael Sherman, Howard Yao.

Call to Order: 

The meeting was called to order at 3:11 pm. 

Call for agenda changes: 

None.

Call for calendar changes: 

None.

Call for budget changes:

None.

Postmortem of Events

AX#1 was on June 28 at Cow Palace. Limited to 50 attendees, 8 total runs. AX#2 July 11 at Cow Palace, even ran smoothly with 15 total runs. Both events were successful.

Directors’ Reports

President: 

No revisions to President/Nugget Editor budget. 

National president’s meeting 7/13, John will report back at next meeting. 

April 30, 1960 is the official anniversary date of GGR, this was verified when the John was presented the original club charter. 

Two members, Gilbert Bouzeid and E. Katarina Efremova, volunteered to attend our Club events and keep our Instagram page up to date. 

PCA National will be issuing a one-time rebate back to the Regions.

Motion was approved to allocate funds to have a “real” 60th Anniversary party next year.

President and Treasurer will publish our annual GGR Financial summary in the August issue of the Nugget. 

Vice-President: 

None.

Secretary: 

A motion to approve the Secretary’s report of the previous Board meeting minutes from June 7 was carried without dissent.  

Treasurer: 

Revenue for AX#1 and the two upcoming DE registrations are coming in. Canyon continues to refine and optimize the Club finance reporting.

Motion to approve Treasurer’s report was approved unanimously.

Membership Director:  

As of the time of this meeting, PCA GGR had 3504 members. Since the previous meeting, the club welcomed 42 new members, and 115 renewals. A motion to approve all new members was carried unanimously.

Concours event tentatively scheduled for Sunday, Oct 18th at Porsche Redwood City.

Autocross Director:

Event fees will increase to offset reduced attendees due to County limit of 50 people maximum per gathering.

Himanshu submitted a revised autocross budget. A motion to approve the budget was approved unanimously.

PCA National has approved use of electronically signed waivers, which makes the process more streamlined, but the Club will incur a nominal monthly fee for this service.

Laguna Seca Turn 5 lot was determined to be too small to hold an AX event there.

Looking at updating the AX Classification system in the future.

Motoring Director:

This position is still open, if you are interested in taking on this role, please contact any of the Board members for more information.

Himanshu is looking to schedule Fun Runs in the near future. 

Track Director:

The next scheduled track events are:

August 22-23 – Club Race only at Sonoma, 23 racers have registered to date.

September 5-6 – DE at Laguna, recently raised to a 103db limit. Event will have one Club Race group and three DE run groups.

September 26-27 at Thunderhill, DE and Club Race.

Jim presented a revised Track budget. A motion to approve the budget was approved unanimously.

No in-car instruction will be provided at events, except for advanced drivers new to the track, who will be guided on a lead/follow basis.

Social Director:

A social event with RRS Motorsports in San Jose is getting scheduled for late August or early September. Event will be at their outdoor parking lot, followed by a brief tour of local roads.

Nugget Editor:

The click-through report from the July Nugget was presented.

Webmaster: 

New website design has been sent to the Board and comments/suggestions has been submitted to Chris. The goal is to launch the new website in early 2021.

Topics for discussion

No new business.

Adjournment: 

There being no further business, the meeting was adjourned at 4:37 pm.

Next Board Meeting August 2nd at 3:00 PM will be held via videoconference. 

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