January 10, 2021 Board Minutes

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January 10, 2021 Board Minutes

Porsche Club of America

Golden Gate Region 

Board of Directors Meeting Minutes

January 10, 2021

Present: John Celona, Canyon Chan, Kate Efremova, Andrew Forrest, Chris Hamilton, Ed Hunter, Scott Kalkin, Jim McClelland, Himanshu Patel, Michael Sherman, Howard Yao.

Call to Order: 

The meeting was called to order at 3:07 pm. 

Call for agenda changes: 

None.

Call for calendar changes: 

None.

Call for budget changes:

None.

Past Events

Dec 6 Volunteer Appreciation Day took place at CreoLa. Presents were collected for Toys For Tots from many members.

Directors’ Reports

President: 

The annual Awards Banquet and GGR 60th Year Anniversary events will be postponed until the Summer. 

2021 Board Meeting dates: 2/7, 3/7, 4/10, 5/2, 6/6, 7/11, 8/1, 9/12, 10/2, and 11/7.

The Board reaffirmed that “We are an all-volunteer organization. Other than specifically retained professionals (CPAs, etc.), we only pay people for out-of-pocket expenses.” This policy was passed unanimously without dissent.

Club 2020 Budget vs. Actual

Track series: was a significant challenge due to pandemic, shelter in place orders, and inability to take on students with in-car instruction.

Autocross series: primary challenge was finding a venue. Although the expense of Cow Palace was half of Alameda, the revenue was also limited to 50 people by County orders. By doubling the entry fees, the series was able to finish in the black.

Motoring: only one Fun Run was able to happen prior to pandemic.

Social: two events took place this year prior to pandemic.

President: budget was successful.

Nugget: budget on track.

Membership: minimal membership expenses this year.

President/Nugget Editor budget was unanimously approved.

Vice-President: 

Welcomed Ed back to the Board. No report.

Secretary: 

A motion to approve Howard’s Board Meeting Minutes from November 8 was carried without dissent.

Treasurer: 

Canyon issued the 2020 full year financial summary, which was approved unanimously.

Membership Director:  

As of the time of this meeting, PCA GGR has 3,503 members total. Last month we gained 52 members. A motion to approve all new members was carried unanimously.

Membership budget was approved without dissent.

Social Director:

Welcomed Kate to the Board, with an emphasis to improve our social media presence. 

Autocross Director:

Autocross budget includes nine scheduled events and was approved unanimously.

A total of 33 drivers had qualified to receive 2020 Awards with Teddy Framhein winning PAX.

New autocross car classification system is scheduled to be finalized by end of January, to be presented at the February Board meeting.

Motoring Director:

This position is open, if you are interested in taking on this role, please contact any of the Board members for more information.

Track Director:

Track budget was unanimously approved as submitted, with following additions:

  1. Jim will provide regularly scheduled financial updates on the performance status of the series.
  2. The Board will re-evaluate the financial position of the track series at the end of the fourth event at Sonoma.

Jim moved that we sell the old time trial trailer, motion was passed unanimously.

The Board unanimously approved setting a tentative limit of $70k for track working capital, pending further analysis to be presented at the February Board meeting.

Webmaster: 

All Board meetings for 2021 will be published on the webpage calendar. The first four track events will be published with events five and six posted as tentative. All autocross event dates will be published as tentative until we execute agreements at the site locations.

Topics for discussion

No new business.

Adjournment: 

There being no further business, the meeting was adjourned at 5:40 pm. The next Board Meeting is scheduled for February 7 at 3:00 pm.

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