Board of Directors Meeting for November 27, 2018
Board Meeting Minutes
November 27, 2018
Present: John Celona, Serena Cheng, Brian Emmett, Michael Griffin, Robert Habibi, Ed Hunter, Brad Kellett, Jim McClelland, Marianne Merritt, Bryan Phan, Michael Sherman
Call to Order:
The meeting was called to order at 6:49 pm.
Call for agenda changes:
Call for calendar changes:
The December GGR Board meeting will be rescheduled based on feedback from Directors.
The President was unable to attend the Zone 7 Presidents meeting, and the Treasurer attended in his place. Highlights from the Treasurer’s recap included that the Zone was profitable in 2018, and that the GGR Fun Run & Concours were used as example of events to the rest of PCA to potentially emulate.
Looking forward into 2019 planning, the President requested to have preliminary budgets created and submitted to the Treasurer prior to the December Board meeting. Budgets would be reviewed at that meeting, revised, and approved at the first Board meeting in January. The President congratulated each of the Directors for their great planning and great overall budgetary results for 2018.
As awards season approaches, the President made a call for Zone 7 Wall of Fame, and the 8 awards that GGR can issue. Nominations will be discussed at the December Board meeting.
As a part of a personal trip, the Vice President made a detour to visit PCA National. He noted the tremendous amount of PCA memorabilia collected from its history, and capped the trip off with a great farewell meeting with Charlotte Cisneros: insurance certifications and generalized problem solver extraordinaire!
The report from the Treasurer showed conclusively how well GGR has been performing financially as a whole, with every aspect of the club being profitable. The Treasurer made specific note of the Track events being profitable for the first time in over 5 years!
Special note was made to remind that while GGR is a non-profit volunteer organization, the fact that it does make money allows the Club to increase the frequency and level of service at the events that we host.
A motion to approve the Treasurer’s report was carried without dissent.
The secretary discussed the election results, and certified their validity. Congratulations to all of our new and returning Board members!
A motion to approve the Secretary’s report of the previous Board meeting minutes from September was carried without dissent.
The Social Director was not present, and the Vice President gave a report in his absence. Since the last Board meeting, there were three events of note.
First the the Fun Run on September 16 from Mount Hamilton to Livermore was well attended, fun, safe and successful as always. In October, Greg & Sue Tseng led the Carmel Valley Fun Run, and all reports indicate a similarly enjoyable and well run event. Also in October was the Santa Barbara overnighter, which ran from October 5th through 7th. Now in its third year, it was fully subscribed and sold out in 90 minutes. As with last year, it was a benefit for MS and was great fun for all who were able to attend.
The final Club Race of the year was run at Sonoma Raceway on the weekend of October 27-28. It was similar to the SCCA event earlier in the year at Laguna Seca where GGR bought a run group & garage for our Club racers. The event was successful overall.
For 2019 the Track Director has expanded the schedule. In 2018 we had 15 total days, and in 2019 we are planning 22! The Pacific Northwest region is interested in bringing a group of their drivers down to run with GGR, currently slated for upcoming DE at Thunderhill in April.
The big news was that there will be a 4 day 103dB Club Race (and advanced DE) in July. We expect to bring in PCA racers from all over the country. This is going to be a huge event in GGR’s track history, and will likely require an estimated 40 volunteers to staff. Please contact Jim McClelland if you’d like to help!
The report from the AX Director included updates on the last two autocross events of the year, plus schedule updates for 2019 and other news from surrounding regions.
AX8 at Crows Landing on October 27 had 70 cars in attendance, which was more than we expected given the travel time required to get to the site. The event was well enjoyed, and preliminary feedback from attendees was that they’d definitely want to run there again.
AX9 at Alameda on November 11 had 105 signups. Unfortunately, there were 35 no shows due to smoke from Camp Fire. The attendees were treated to 8 runs each on the 60 second course. Air quality aside, another well run event.
In 2019 we have on the slate 2 events at Marina, and 7 at Alameda. Watch the GGR calendar for updates!
At time of the meeting, GGR had 3426 members in its ranks, 2325 of which are primary, including 6 lifetime. A motion to approve all new members was carried unanimously.
The Membership Directors report concluded with an update about Carlsen Concours. Despite the massive renovation occurring at Carlsen, the event had largest Concours turnout in Zone 7, with around 350 guests in attendance.
Editor (The Nugget):
The editor requested Directors to please publish their blog posts by November 27. Since the last meeting in September, there were two months of most-read articles to account for. The winner for October was Board Changes and Nominations.
The Editor, in preparations for assuming his new role of Vice President in 2019, ended with a proposal for tracking the state of all the insurance certificates required for our events.
This months update from the Webmaster noted that the design of website is done! Proposed copy was sent to the Board review, and the Webmaster requested additional feedback from other Board members before proceeding further with finalizing the new site.
She also discussed her plan to better manage all of the photos sent to GGR in an easy and streamlined way. Given the number of events GGR holds, she will also be pinpointing regular attendees to drive increased postings on social media for those events.
Topics for discussion
The final topic on the agenda for the evening was the holiday party update. The incoming Social Director presented the plan for the party. There was broad discussion and debate amongst board members regarding many aspects of the gala, including logistics, expenses, and avenues to ensure full participation. The party will be held on Saturday January 12, 2019 at the Legion of Honor in San Francisco. Attendance will be capped at 180 seats. The event will be a very high end gala, a once in a lifetime experience! Please check your email for additional details.
There being no further business, the meeting was adjourned at 8:59 pm.