Board of Directors Meeting for March 12, 2019

From the Blog

Board of Directors Meeting for March 12, 2019

Board Meeting Minutes

March 12, 2019

Present: John Celona, Serena Cheng,  Brian Emmett, Brad Kellett, Robert Habibi, Ed Hunter, Jim McClelland, Marianne Merritt, Bryan Phan, Michael Sherman

Call to Order:
The meeting was called to order at 6:34 pm.

Call for agenda changes:
Revisit responses from Board regarding recommendations and advice.

Call for calendar changes:
Discuss April Board Meeting to coincide with new member mixer at Steelhead?

Call for budget changes:
None

Directors’ Reports

President:
The President’s update included a recap of both the National Board of Directors meeting, as well as the Zone President’s Meeting.

Notable highlights from the National meeting included:

  • Details of the SWOT (Strengths, Weaknesses, Opportunities, Threats) analysis that PCA had performed
  • Updates about Audit and Ethics committees and how they will investigate policy violations
  • Financial details of the club as a whole
  • Sundry technical updates about website and mailer templates
  • Crisis management protocols

Notable highlights from the Zone President’s meeting included

  • Debate and votes about cross-marketing across the regions within the zone, with the conclusion that any region could ask details to be forwarded to region Presidents within zone
  • Discussion of how National intends to develop minimum standards for off road driving tours
  • Details on a member can request PCA anniversary stickers
  • A request on coordinating email cadence for all-region emails to help mitigate unsubscribes

Vice-President:
When submitting requests for insurances, the Vice President requested to be contacted if the submitter has not received an answer within a few days.

Treasurer:
The Club continues to be financially healthy.  A review of the year-to-date income statement shows that the Club’s balance sheet looks generally better than last year.  Even though there is no present nor any foreseen need for one, the Board approved getting a line of credit for the club because there are no fees for doing so.  A motion to approve the Treasurer’s report was carried without dissent.

Secretary:
A motion to approve the Secretary’s report of the previous Board meeting minutes from February 12 was carried without dissent.  

Social Director:
Our social events are becoming profitable!  In February there was a social event held at RRS Motorsports.  Over 30 registrants turned out for breakfast, and a “show and tell” of featuring some of RRS customers’ personal Porsches.  The event concluded with lunch at the Belltower Cafe in Los Altos. Based on response, we may consider a future event with RRS in the autumn.

Coming up in March we have our San Francisco social held at Infinity Towers from 6-8Pm.  Our Social and Motoring Directors, Serena and Robert, will be bartending! In April our New Member Mixer will be held at Steelhead Brewery in Burlingame, and will overlap with the Board of Directors’ meeting.  The Board is looking forward to meeting some new members!

Motoring Director:
The update this month was brief.  The previous Fun Run event to Harris Ranch was run well, with ample attendance.

Our upcoming event, the venerable Mines Road run, will actually be slightly different this time.  Instead of terminating in San Jose, the run will commence in Livermore, and turn around at the Lick Observatory for a return run back to Livermore where lunch will be held.  Even with a modest price increase, the event sold out in two hours.

Track Director:
The update from the Track Director covered a few aspects.

First, our 3 tech talks at BR Racing have been all very well attended.  Also of note was that a large number of attendees of the tech talks stayed behind to participate in DE ground school, some of whom were not signed up for event.

DE#1 at Thunderhill in February included 22 instructor mentors, 12 hand-picked candidates, 11 of whom passed.  Welcome to our new instructors! In addition to instructor training, there were 10 DE attendees, despite the weather.

Registration for DE#2 at Thunderhill closed a week prior to the event.  Registrations were a bit behind compared to last year, and we hope that catches up.

The DE tech form has been updated to include clothing and HANS specifications.  An immediate rule change proposal was deferred, but once the 2010 helmets aged out and are no longer allowed at DE events, all will need all be SA rated moving forward.

Generally our sponsorships for the 2019 are going well, and we believe we need to consider events sponsors moving forward.

For our DE#3 in April, the Pacific Northwest region is hoping to bring 40 cars to Thunderhill!  This 3 day event will include running the 2 mile on Friday, and then the full 5 mile on Saturday and Sunday, each day being run in different directions.

For the Laguna Kahuna GGR Race this summer, the track team met with management at Laguna Seca.  Discussions ranged from how to manage race control due to remodeling, plus sponsorships for cross-marketing, event sponsors, pace cars to whether we can include a Vintage group.   To the final item, there were further discussions about letting Spec 911 run in Vintage to help bolster the group size.

The Director will be writing an article for Club Racing news to talk about GGR’s events.  Keep an eye out for it!

AX Director:
Our Autocross season is off to a great start.  AX#1 on March 17 is sold out and is registration now closed.  Of the 105 total registrants, there are 20 first timers. The weather forecast looks great!  AX#2 at Marina will be a two 2 day event held on the weekend of April 13-14.

The Director noted that insurance forms for Alameda are all completed for the year, and that there was continuing work on GGR classification clean-up.  The update concluded confirming that the planned donation to the Alameda Boys & Girls Club is done.

Membership Director:  
At the time of the March Board meeting, PCA GGR has 3,476 members, 2,363 of which are primary, 1,107 co-members, and 6 lifetime members.A motion to approve all new members was carried unanimously.  

The Director noted that our sponsorship relationship with Carlsen remains strong, and reiterated that the Carlsen’s grand re-opening is on target for the end of March.

In conjunction with the Social Director, the new member mixer in April will be held at Steelhead Brewery in Burlingame.  The Membership director provided guidance in advance that depending on attendance, we may exceed the $500 limit required for Board budgetary approval.

Editor (The Nugget):
The editor requested that all blog post be published by March 27.

Webmaster:
The website update is still in progress, and the Webmaster is anticipating seeing a preview of the current site on Monday, March 18.  Based on current progress, we’re hoping to have the redesign complete in the next 3 weeks.

There was a brief discussion of the Facebook calendar.  It was agreed to continue to practice of not promoting non-PCA events on the PCA GGR Facebook calendar, but we will also continue to allow those event organizers to post individual messages to our Facebook group if they want to.

Topics for discussion

The Board reiterated the guidance set in June of 2018 around how to handle requests for recommendations made to the Board itself.

Adjournment:

There being no further business, the meeting was adjourned at 8:19 pm.

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