Board of Directors Meeting for June 21, 2017
Board Meeting Minutes
June 21, 2017
Andrew Forrest, Andrew Blyholder, Michael Sherman, Michael Griffin, Bern Beecham, John Celona, Brad Kellett, Bryan Phan and Brian Emmett
Call to Order:
The meeting was called to order at 6:37PM.
Call for agenda changes:
Call for calendar changes:
Future Board meeting dates need to be scheduled.
Postmortem of events:
Autocross #3 at Alameda was a great time. With 97 participants we were able to achieve 7 runs per car on a nice, fast course.
The Buttonwillow Club Race and DE event had good attendance and fair weather. Overall, it was a successful event, with around 75 DE drivers, and around 30 Club Racers. Opportunities for improvement to the DE event were noted for future discussion.
The Club Race event at Laguna Seca the subsequent weekend was well attended event, with special notice made to the Board for good volunteerism for that weekend’s program.
The President moved that the PCA Golden Gate Region club acknowledge and congratulate Porsche on their win at the 24 Hours of Le Mans, which was approved unanimously. The President also started work on his chapter of the new GGR Red Book, currently under revision.
The Vice President indicated that requests were made for certificates of insurance for all of the remaining Autocross events for 2017, as well as the upcoming Club Race at Sonoma.
The Treasurer’s report indicated that club financials doing well overall, although currenty difficult to compare year-over-year due to minor accounting changes. The Board discussed new and current sponsorships. A motion to approve the Treasurer’s report was carried without dissent.
A motion to approve the Secretary’s report was carried without dissent.
The Social chair indicated that due to road conditions and inability to find a clean route, there will be no FunRun held in June or July. However, the Spokane overnighter to Porsche Parade in July is upcoming, with 9 cars from the club driving together, and a few cars arriving separately. The next FunRun is scheduled for the end of August, which will be the reverse of the Mines Road run held in May. Overall, the chair indicated that the club will likely hold two fewer events this year over last due to road conditions. Looking further ahead, the Santa Barbara over-nighter in September is currently in final planning phases. Finally, locations are being scouted for the annual Club and AX banquet, with the intent of trying to combine the event with a visit to an auto museum if possible.
The Track chair was not present, and report provided by President. As of the date of the meeting, there were 40 club racers signed up for Sonoma. This club race at Sonoma is the first held in a while, and the first time in this particular format wherein we rent a run group from SCCA. The Track team met separate from the Board and discussed opportunities to improve program, and voice any concerns. Specifically noted was that back-to-back club race weekends was strongly recommended to be avoided in the future.
The AX chair noted that there were timing problems at last event, and there was discussion as to whether a new timing system is needed. A decision was not made on that point, but note was made that broader training on the existing timing systems’ usage was required. The Carlsen Autocross school upcoming in July had 30 signed up to date, with the expectation that we were on our way to selling out the event. Finally, insurance and permits for all events through end of year at Alameda are in place.
As of the date of the Board meeting there were 3203 members, 59 of which were new in past 30 days, including 106 renewals and 26 drops. A motion to approve all new members was carried unanimously. Additional points of discussion were to show the design of the shirt for the upcoming Carlsen AX school, and also discussed club communications to PCA Test Drive users.
Editor (The Nugget):
The Editor requested that all blog posts be published by June 28. The Editor also noted that May’s winner of the most read article in May was Annual Carlsen Porsche GGR Beginner Autocross School.
The Webmaster discussed the website traffic report and indicated that next meeting’s report would have a breakdown based on core pages versus blog posts. Also noted were some software upgrades and consolidation, as well as TRG being officially added to sponsors list.
Topics for discussion:
The Board scheduled its next three meetings for the following date: July 26, Sept 13, and October 18.
The Board discussed this years’ election. In 2017, the President, Secretary, Track Chair, and Webmaster seats are open for election. The Board moved to form a nominating committee headed by Secretary, President and Nugget Editor, which carried unanimously. There was also discussion as to whether previous vacancy appointment to position counted against term limits, and the Editor indicated he would refer to bylaws and have an answer at the next meeting.
The final point of discussion was rules changes for competitive events (AX and DE). There was agreement to have proposals solicited, and that notice will be published officially in Nugget, with a deadline for submissions set for July 31.
There being no further business, the meeting was adjourned at 8:06PM.