Board of Directors Meeting for July 9, 2019
Board Meeting Minutes
July 9, 2019
Present: John Celona, Serena Cheng, Brad Kellett, Robert Habibi, Ed Hunter, Jim McClelland, Marianne Merritt, Bryan Phan, Michael Sherman
Call to Order:
The meeting was called to order at 6:45 pm.
Call for agenda changes:
Call for calendar changes:
Call for budget changes:
The President’s update consisted of two main topics. FIrst, GGR board election season is drawing near, and the President, Secretary, Track Director and Webmaster are all up for your consideration at the end of the year. Ed Hunter, Bryan Phan, and Capt. Mike Sherman have agreed to serve on the nominating committee and will bring back nominees to the next board meeting.
Finally, 2020 is the sixtieth anniversary of GGR’s founding and we are already planning for celebrations to be woven into events throughout the year.
The Vice-President provided an update regarding event insurances. For the 2019 season, we’re at 31 insured events so far, requiring 34 certificates to insure them.
The Treasurer noted that he while he has made a permanent move down to southern California, he will be able to continue in his current capacity in the role on the board, but requests the club to begin searching for someone to transition into the Treasurer position after his current term finishes. The board will truly miss Bryan’s keen eye for detail, and all of the accounting cleanup and clarity he’s provided during the course of his tenure.
In terms of financial update, the club’s monetary position remains solid as we navigate the expected variations in cash on hand due to event expenses preceding revenues. The motion to approve the Treasurer’s report passed without dissent.
The Secretary was unable to attend, so previous meeting minutes will be submitted for approval at the next board meeting.
There were a few updates to upcoming events from the Social Director. First, the lunch social with RRS Auto Group on July 13 is already sold out. The Friday Night Social scheduled for August 16 is moving to Paul Martin’s in San Mateo. Looking further out into the late summer and fall, Serena is exploring a possible event in conjunction with Werks Reunion this August. In September, there will be a brunch at the San Francisco Yacht Club. Finally, the family picnic slated for October is still in the planning process, but rapidly coming together.
Updates from the Motoring Director included details on the work to redesign certain tour routes so each event will provide a new experience for our avid motoring event attendee. Additionally, efforts are also focused on negotiating favorable pricing for lunches at the end of events. Finally, there will be a charity run at the end of the year, so stay tuned for confirmed dates.
The Track Director has been working tirelessly on Kahuna Laguna. Drivers from all over the country are coming to attend, with BR Racing especially bringing a large number of racers. As of this board meeting, all of the DE groups are sold out. This is a large financial undertaking for the club, and efforts are underway to raise revenues and reduce expenses so that we can ideally have more of these events in the future. This event stands to be an epic weekend, and we know that everybody who attends will have an absolutely great time.
The update from the AX Director was primarily about the GGR Beginners’ Autocross School in June. The event was highly successful, and was followed by an autocross on the same site the next day so people could practice their newfound skills.
A motion to approve all new members was carried unanimously.
Editor (The Nugget):
The Editor requests that all blog posts for the next issue of the Nugget be submitted by Sunday, July 28th.
The Webmaster provided an update on the new GGR website. Overall, progress is being made and copy for the new web site is currently the main area of focus.
Topics for discussion:
There being no further business, the meeting was adjourned at 8:00 pm.