Board of Directors Meeting for July 14, 2018
Board Meeting Minutes
July 14, 2018
Present: Brad Kellett, Bryan Phan, John Celona, Marianne Merritt, Michael Sherman, Michael Griffin, Jim McClelland
Call to Order:
The meeting was called to order at 12:32 pm.
Call for agenda changes:
- Holdover social items from June meeting deferred until September
Call for calendar changes:
Next Board of Directors meetings scheduled for
- September 15th
- October 20th
The President approached the Board with a proposal for the addition of a new Board position. The position would be for a Motoring Director, and specific duties of this new position are to be enumerated at a future meeting.
Club by-laws would require an amendment for the addition of a new Director role, and John Celona volunteered to draft that amendment for the September Board meeting. The creation of a new Board position will also increase the quorum number for being able to hold meetings. A motion was made and passed to draft a by-law amendment for a new board position. The proposed bylaws amendment will be voted on by the members in the annual election for board positions.
GGR’s 2018 Elections are coming up this fall, and the positions open for election are: VP, Treasurer, Membership, Autocross, and Social Chairs, as well as Nugget Editor. A Nomination Committee will be formed, to include Brad Kellett, Jim McClelland and Brian Emmett. The Committee will propose a slate of candidates for each of the open postions.
Finally, the President will be attending the National Board of Directors meeting on the 30th of July.
The Vice President’s report indicated that all certificates of insurance are in place, or in process for upcoming events through the end of the year.
The report from the Treasurer continues to indicate that the club has a healthy performance, with everything trending better than the same time last year. A motion to approve the Treasurer’s report was carried without dissent.
Not present. The Webmaster substituted for the Secretary. A motion to approve the Secretary’s report of the previous Board meeting minutes from June 23, 2018 was carried without dissent.
Not present. No events to report on. A Fun Run event is upcoming up on July 21st and the event is already full.
The Track Chair’s event postmortem covered the DE event held at Laguna Seca on the weekend of July 7. There were 168 attendees, up from 153 in 2016 and 155 last year. 40 students. There were 19 PCA regions were represented at the event. The dinner at Turn 12 was completely sold out on Saturday night. Based on event performance, a decision was made to no longer allow Sunday-only students at Laguna Seca moving forward.
There are three remaining track events for the 2018 season. The Club Race at Laguna Seca with SCCA is sold out with 55 cars attending. Registration has opened for the final Drivers Education of the year at Thunderhill, on the weekend of September 8-9. The final Club Race of the year is still on track for the weekend of October 27-28 with NASA.
The Track Chair concluded his report with a discussion on prospective 2019 events. He is still exploring the possibility of 3-day DE events, as well as a potential 3-day Club Race at Laguna Seca.
Not present. A report was provided prior to meeting by email.
AX 5 held at Alameda on the weekend of July 7 was a great event. The weather was on the warmer side, and there were no incidents. We welcomed 20 first timers, which is a new record for regular AX events! There were 99 cars in attendance, with 7 runs each. The only wrinkle in the weekend was a last minute cancellation of regular catering, but quickly hatched a backup plan ensured nobody went hungry.
AX 6 is to be held on Sunday, August 5. It will be the second day of a 2-day Zone 7 event. Registration was opened on Monday, July 9 and within two days we had 45 sign-ups. The event will also include a no-host dinner at Baja Cantina in Carmel Valley, courtesy of Zone 7. For those still wanting to register for this event, please visit: www.motorsportreg.com/events/2018-pca-ggr-ax-6-day-2-of-zone-7-event-marina-airport-golden-gate-autocross-945061
As of the time of the meeting, the GGR club had 3380 members, 2295 active of which where active, and 1079 co-members, 6 lifetime. In the prior 30 days, the club had 47 new members join, 101 renew, 35 drop, and 5 transfers in. A motion to approve all new members was carried unanimously.
The Membership Chair also made note of the October 7th concours at Carlsen Porsche, which is still in the planning phase.
Editor (The Nugget):
The Editor requests that all blog posts by the Board be published Friday July 27. The most read blog post in June was Don’t Zone Out written by President Brad Kellett.
The Webmaster’s report included two updates. First, the survey discussed at the previous Board meeting will be sent out to members soon. Finally, the new GGR website is in development and hopefully can provide updates at the next meeting.
Topics for discussion
There being no further business, the meeting was adjourned at 1:54 pm.