Board of Directors Meeting for April 18, 2019
Board Meeting Minutes
April 18, 2018
Present: John Celona, Serena Cheng, Brian Emmett, Robert Habibi, Ed Hunter, Jim McClelland, Marianne Merritt, Michael Sherman
Call to Order:
The meeting was called to order at 6:12 pm. The meeting was shorter than usual, as it coincided with the New Member Mixer.
Call for agenda changes:
Call for calendar changes:
Call for budget changes:
The President was not in attendance, and had nothing to report in advance. He did request that the Vice President drive a discussion regarding monthly financial review, with specific focus on budget versus actuals.
The Vice President had nothing urgent to report, and deferred detailed updates until next month.
This months’ financial statement was submitted by the Treasurer via email. Per the President’s request, there was discussion about AX and DE finances. The nature of frontloaded AX costs means at this point in time that budget versus are actuals are slightly off, but will begin to course correct over time. There were no concerns about AX attendance issues.
On the DE front, Thunderhill’s fees have gone up an appreciable amount versus last year. Compounded with lower than expected attendance at DE1 and DE2 in February and March, respectively, we’re at a slight loss against our budgetary projections. The two Laguna Seca events later this year, in conjunction with the potential for very minor fee increases should help bring DE finances back towards expectations.
A motion to approve the Treasurer’s report was carried without dissent.
A motion to approve the Secretary’s report of the previous Board meeting minutes from March 12 was carried without dissent.
Our 2019 social event season is off to a great start with 3 successful under our belt. There was a good showing in San Francisco, with 30 attendees a full third of which where new. In other positive news, we are starting to see regulars attend at multiple events.
For upcoming events, registration has opened for our May social which includes a tour, tasting and private lunch at V. Sattui in Napa. For June’s event in San Francisco, we are considering a Porsche Trivia Night! Be sure to study up on your air-vs-water cooled, rear-vs-mid engine and esoteric transaxle knowledge!
With respect to some feedback we’ve received from some club members about having events in the East Bay, further discussion is required. While we hope to solicit recommendations for locations in that area, we need to be thoughtful about the fact that it overlaps with other adjacent regions and we want to be respectful of them.
Under exploration is the potential for a club wide, family friendly BBQ at Vasona Park in Los Gatos. Based on conflicts with other summer events, this is likely something we consider in the fall.
The update from our Motoring Director came with some key information about the Fun Run scheduled for July. Due to abysmal road conditions on our beloved Skaggs Road route, we will instead be charting a course through the Napa hills. Stay tuned for details.
The big upcoming event is the 3 day Mendocino Fun Run, which is currently sold out. In light of the success of our multi-day events, we are considering week long events in the future, with ideas including Death Valley, as well as a tour from Glaciers National Park back home through 5 additional National parks.
The bulk of the update from the Track Director was covered in the Treasurer’s discussion. Some details called out explicitly which are impacting event profitability included: DE1 in February had 25 fewer drivers than in 2018. DE2 in March had 10 fewer DE and CR drivers each as compared to 2018. For DE3 in April, we have a large contingent of Pacific Northwest Drivers attending, but we are still behind projections for GGR attendance. Don’t forget to sign up!
For the May 18 event at Buttonwillow, the event attendees are still building up, but we generally expect to catch up from a profitability perspective due to the overall lower costs of operating at Buttonwillow.
For the Kahuna at Laguna this summer, Club Race registration will not open until June 3. However, DE registration has opened to advanced drivers, and we hope many of you will volunteer and help manage the Club Races that weekend! Current estimates include 180 racers, and 45 DE drivers, with the first DE group nearly sold out. In another bit of positive news, we will include a dedicated Vintage race group, with air cooled cars ’89 and older & Spec 911s being allowed to score their respective class points.
Later this year, we are targeting good attendance, and therefore profitability at Thunderhill in September, and at the second event at Laguna Seca in October.
Finally, the Track Director wanted to extend his sincere and explicit thanks to Scott Kalkin and Brad Williams, our CDIs; John Teasley, who has been running Tech Inspection this year, and to all of our new 2019 instructors. We appreciate everything you’ve been doing for the club!
A quick update from the AX Director recapped the AX2 event held at Marina, which was day 2 of a Zone 7 event. With 11(!) runs without issue, and a dinner hosted by Zone 7 at Turn 11, a great time was had by all.
The update concluded with some details about AX3. Registration is already open, at nearly 50% capacity already, so sign up soon! Like AX2, this is also a Zone 7 event.
At the time of this meeting the club had 3,466 members, 46 of which are new, and 61 renewals. There were 117 members that we expect to likely renew shortly. A motion to approve all new members was carried unanimously.
Editor (The Nugget):
The Editor requested that all blog posts be published by April 27.
The website it coming! The update from the Webmaster indicated that the wireframe, and pages are done, and they’re about to be married to the actual design.
Topics for discussion
There being no further business, the meeting was adjourned at 6:42 pm.